SP 11.01 M.R.C. DENİZCİLİK TURİZM VE PETROL ÜRÜNLERİ TİC. LTD: ŞTİ.
DISCLOSURE NOTICE ABOUT THE PROCESSING OF PERSONAL DATA
M.R.C. As Denizcilik Turizm ve Petrol Ürünleri Ticaret Limited Şirketi (hereinafter referred to as the "Company"), we care to protect of your personal data. In this context, your personal data; Personal Data Protection Law No. 6698 processes the use and use in places shown as “data officer”  and we take the necessary administrative and technical measures with the utmost care. For this reason, we would like to inform you about our personal data processing processes and your rights through this "Disclosure Notice About Processing Personal Data (" Notification ").
1. Collection, Processing and Processing Purposes of Personal Data;
Although your personal data may vary depending on the service provided by our Company and the commercial activities of our Company; It may be collected verbally, in writing or electronically through our Company's shopping and offices, Group Companies, website, social media channels and similar means, either by automatic or non-automatic methods. Your personal data that you benefit from the services of our company can be updated and processed.
To tell you about the services offered by our Company, to recommend it to you by customizing it according to your taste and your needs, to benefit from the services provided by business departments of the work required to ensure legal and commercial security, not in business opinion with our Company and our Company; , to provide report evaluation / audit, working processes, activity management, legal compliance process, audit, financial affairs, etc.), the execution of our company's commercial and business strategies, doing within the scope of laws and regulations, our company's human rights will be processed for the purposes and purposes of data processing.
2. Personal details we process;
a. Identity Information: Identity, Passport, Driving License, etc. contained in the documents; Nationality Information, Name-Surname, T.C. Identity Number, Passport Number, Date of Birth, Place of Birth, Marital Status, Mother's Name, Father's Name, etc.
b. Contact Information: Your residence, home and mobile phone number, e-mail address, name-surname and telephone information of a relative to be called in an emergency, PK number etc.
c. Personalize Special (Sensitive): Health Data, Health Screenings, Criminal Records, International Vaccination Card, Drug and Alcohol Tests, Chemical Screenings for Occupational Diseases, Analysis Results, Psychotechnical Reports, Covid 19 Tests, Seen Surgeries etc. Health category that we have to deal with within the scope of Occupational Health and Safety. (For example, the Disability Status Specified in the Driver's License, the section that is understood from the photo, the device and the prosthesis or the Religion Information in the Turkish Identity Information, Blood Type, etc.)
1 Data such as obtaining, recording, storing, preserving, reorganizing, disclosing, transferring, taking over, making available, using or preventing the use of personal data under KVKK. All kinds of transactions are expressed on it.
(Boxed text boxed multiple will be referred to as "Personal Data".)
3. The Processing Method and Legal Reason of Your Personal Invalid;
Your progress in our company and our business relationship are personalized in order to be able to carry out the contract processes and / or to perform all applications including the legal opinions of the Company during the execution of the contract, at the cost specified in Article 3 of the Reporting, by the following methods and means, automatically or not automatically by the authorized departments. top with methods
- By hand, by electronic mail, by mail, through references or through applications submitted to the Company through intermediary companies and / or websites, social media accounts where the Company works, - With the information obtained during the interviews that can be made in different ways (face to face, telephone, teleconference, video conference, fax, etc.),
Your personal data are processed based on the following legal reasons in Article 5 of Law No. 6698;
I. Having your explicit consent,
ii. It is clearly stipulated in the laws,
iii. If you are unable to disclose your consent due to the actual impossibility or if your consent is not legally valid, it is compulsory for the protection of your or someone else's life or body integrity,
iv. Processing personal data regarding the establishment or performance of a contract,
v. It is compulsory for our legal obligations to be fulfilled,
vi. It is made public by the person concerned,
vii. Data processing is mandatory for the establishment, use or protection of a right, v
viii. It is compulsory for our legitimate interests, provided that it does not harm your fundamental rights and freedoms,
Your personal data; It is processed in accordance with the Turkish Code of Obligations No. 6098, Turkish Commercial Code No. 6102, Tax Procedure Law No. 213, Personal Data Protection Law No. 6698 and other relevant legal regulations.
In the processing of your Personal Data; Constitution of Turkey, under international agreements and legislation related mainly KVKK which our country is acting in conformity with the data processing principles and obligations.
Your Personal Data is processed in our Company for the following purposes:
a. Planning and execution of business activities
b. Ensuring that company activities are carried out in accordance with company procedures and relevant legislation.
c. Follow-up of financing and accounting transactions
d. Contract processes and follow-up of legal requests to.
e.Planning and monitoring insurance processes within the legal limits
f. Fulfillment of legal and / or legal obligations within the scope of the relevant legislation,
g. Meeting the demands of authorized institutions and organizations.
h. Human Resources, Computing, Security, Accounting, Finance, projects etc. execution of processes. i. Performance of all kinds of products and / or services that can be offered by our Company or by other ships / companies operated by our Company within the scope of all kinds of legislation regarding maritime and trade companies.
j. The use of all kinds of domestic or international private or government-operated ports in / out, embarking on the ship, visa and agency services, and issuing all records and documents that will be the basis for these transactions.
5. To Whom and For What Purpose Your Personal Data Can Be Transferred domestically or abroad;
Your personal data collected; Carrying out the necessary work by our business units in order to benefit you from the services offered by our company, recommending the services offered by our company to you by customizing them according to your needs, ensuring the legal and commercial security of our company and those in business relations with our company to ensure the physical security and supervision of operations belonging to our company, business partner / customer / supplier / subcontractor (authorized or employees) evaluation processes, reputation research processes, legal compliance process, auditing, financial affairs, etc.), determining and implementing our company's commercial and business strategies, In order to ensure the implementation of resources policies, all consumer legislation, especially the TKHK, and the law no 854 and 4857, and the establishment, operation and activities of companies engaged in maritime and agency activities. To the persons and / or organizations permitted by various legislative provisions, the Ministry of Maritime and Transport, Seafarers service, public legal entities and legal authorities such as BTK, BRSA, CBRT, Undersecretariat of Treasury, Ministries, and legal authorities of the Ministries and port presidencies to request employee information, directly or indirectly, individually or through one or more intermediaries, companies, business partners, suppliers, Group Companies, Company officials, shareholders, direct / indirect domestic and foreign affiliates, to the program partner, commercial business partner organizations, domestic foreign port authorities / presidencies and agencies, suppliers and / or subcontractors, software services and other outsourcing to carry out the joining / departing activities under the operating permit provide service to public health and safety units, occupational health and safety consultants, healthcare professionals and private health companies, security companies, hosting service providers (hosting services), cargo companies, law offices, research and training companies, public institutions and private persons Within the framework of the personal data processing conditions and purposes specified in Articles 8 and 9 of the KVK Law.
However, in order to provide products and services during the contract period,
By our company; We work with different companies in the country and abroad, and the relevant companies can access company programs from time to time to provide support, and personal data can be accessed with the control of the Company in terms of business continuity and efficiency. In this context, it is also possible to access your personal data and to transfer them domestically and abroad.
Your personal data, storage, archiving, information technology support (server, hosting, cloud computing, e mail and other) organizations in Turkey and abroad, financial institutions cooperating and / or receiving services, performance evaluation companies, law, employee personality inventory and other consultancy firms that receive support in similar fields, to third parties who provide support in other areas related to side interests and activities of the Company, and to other third parties, business partners and authorized institutions and organizations where transfer is necessary for the specified purposes under the control of the Company (domestically or abroad. ) can be transferred and / or made available. In addition, within the framework of legal obligations and if necessary, your Personal Data can be transferred to state institutions such as the Social Security Institution, judicial bodies, foreign missions established by international agreements (embassies, consulates, etc.).
During the transfer of your data domestically and abroad, all obligations are fulfilled by our Company within the framework of the Personal Data Protection Law No. 6698 and the relevant legislation.
Within the framework of legal obligations and if necessary, your Personal Data can be transferred to state institutions such as the Social Security Institution, judicial bodies, foreign missions established with international agreements (embassies, consulates, etc.)
6. Processing Time of Your Personal Data;
Your Personal Data will be processed until the end of this period if there is a period stipulated in the relevant legislation for the storage of this data, or if there is no such period, for the period required for the purpose for which it was processed.
If these periods expire, your Personal Data will be deleted, destroyed or anonymized, either personally or upon your request, in accordance with the legislation.
In case of a change in your Personal Data within this period, you are obliged to inform the Company in order to keep your records up-to-date and accurate.
7. Camera Surveillance of Company Facilities;
Entrances and exits to the Company, corridors, common areas and exterior facades of the Company are monitored by cameras for company safety and occupational health and safety, and there is a camera symbol in the specified areas. Regarding these images, we would like to state that your rights under the Constitution and KVKK are reserved.
The purpose of surveillance and recording with cameras is to detect possible situations such as theft, especially theft, and to identify some actions.
These records can only be accessed by the Company's officials. Records are kept only for the period stipulated in the relevant legislation for security purposes and are destroyed at the end of this period.
Within the framework of KVKK and other applicable legislation:
I. Learning whether your Personal Data is processed,
ii. If your Personal Data has been processed, to request information regarding this,
iii. Learning the purpose of processing Personal Data and whether they are used appropriately for their purpose,
iv. To know the third parties to whom your Personal Data is transferred at home or abroad, v. Requesting correction of your Personal Data if it is incomplete or incorrectly processed,
vi. Requesting the deletion or destruction of your Personal Data within the framework of the conditions stipulated in the KVKK legislation,
vii. v. and vi. To request the transactions made within the scope of articles to be notified to third parties to whom your Personal Data is transferred
viii. Object to the occurrence of a result against you by analyzing the processed data exclusively through automated systems,
ix. If you suffer damage due to unlawful processing of Personal Data, you have the right to demand that this damage be compensated.
2In order to be able to fulfill this request, the legal purpose of processing Personal Data must have disappeared, the legal retention periods must have expired or the relevant statute of limitations must have passed. Your request for deletion will not be fulfilled before these periods expire.
9. Application Ways to the Company within the Scope of Your Rights;
In order to use your rights stated above, your request containing the necessary information identifying your identity and your explanations about your right to use the rights specified in Article 11 of the KVKK; By filling out the form at http://www.mercanshipping.com/home.html, you can send a signed copy of the form to the address of Kuzguncuk Mahallesi Kuzguncuk Çarşı Caddesi No: 39 34674 Üsküdar / Istanbul by hand, through
a notary public or in the KVK Law. You can send the relevant form via other methods specified, from your registered e-mail address; your secure electronic signature or mobile signature to the address mrcdenizcilik@ hs01.kep.tr or your e-mail address, which you have previously notified to our company and registered in our company's systems, if available. You can send it to email@example.com via e-mail.
We present the subject to your attention with respect.
M.R.C. Maritime Tourism and Petroleum Products Trade Limited Company
Note: To enter the system, you should get related link while we are making an agreement.
*If you have any complain about us that you can request “Customer Compliant Form” via using below request form link.
The policy refers to the ships managed by M.R.C DENİZCİLİK, TURİZM VE PETROL ÜRÜNLERİ TİCARET LİMİTED ŞİRKETİ and hereinafter called the "Company".
The Company, conscious of its responsibilities in this field, pledges its commitment to safety, health, quality, and environmental protection. The Company establishes that all operations carried out by its personnel, both ashore and on board, will emphasise its commitment to the following objectives, in order of priority:
To achieve the above-mentioned objectives, the Company shall provide the necessary resources and qualified personnel, defining its organisation, identifying specific tasks and responsibilities, establishing training requirements and coordinating all the tasks in order to:
The Company shall inform all the personnel of their specific duties and shall require their commitment to achieve the above-mentioned objectives.
The effective implementation of the Company's policy is regularly reviewed in order to ensure both that the objectives are achieved and that the procedures and instructions are suitable and effective.
The Company System complies with the requirements of OHSAS18001 ‘Occupational Health and Safety Management System’
The Company aims to achieve the following objectives, through implementation of our Health and Safety Protection Policy in line with our OHSAS 18001 Certification:
Relevant procedures and operational instructions are included in the Safety Management System (SMS) that Company implements, maintains, monitors and the company aims to continuously improvment.
The Company is committed to promoting a safe, healthy and productive working environment for all employees.
The Company recognises that drugs and alcohol abuse may impair the personnel's ability to perform their duties.
This is particularly valid for those employees whose tasks entail safety and health risks for themselves and others. The shipboard personnel, for the evident reason that any error or accident they make may cause loss of lives, fire and environment pollution, or third part property damage is to be considered particularly exposed to these dangers. It must not be forgotten that a ship is a very complex system which always require efficient personnel ready for all eventualities.
The Company deem it important therefore to establish that:
Controls on board
(i) Deterring measures
Measures aimed at deterring drug smugglers and excessive alcohol consumption by crew members have been adopted by the Company.
For this purpose, all shipboard personnel are required to undergo blood and urine tests for traces of drugs and alcohol before joining the vessel.
(ii) Test On Board;
- Unannounced drug and alcohol tests by external agent are carried out on board at least once in 6 months period taking urine sample analysis.
The tests carried out in ashore's recognized laboratories are to be under the responsibility of a medical doctor.
- Unannounced Alcohol Tests by master's decision are performed at least once every month(ex : before the duty officer’s taking over or before cargo operations) This procedure is in Master’s responsibility and it is his choice where, when and who will the involved to these tests. Master may decide to perform these tests under following situations:
A positive test result or refusal to submit to the drug and alcohol test grounds for disciplinary action including immediate dismissal and termination of the employment contract.
If the Master is the one, who will be involved to these tests, Chief Officier becomes responsible for the performing of the tests.
- Unannounced Alcohol Tests by company instruction; it shall be noted that head office will instruct the vessels randomly in a month without informing the master in advance to make alcohol test on board for all crew including master. 2 Different form record must be kept with different witness and tutor names to avoid any non-confirmity on testing alcohol.
(iii) Security measures
The following security measures are also taken to avoid drugs being put on board when vessels are in port or at anchor:
Procedures and Instructions
1. Company's instructions
As a company policy, the necessary documentation like circulars, and posters which are prepared for warning the personnel are regularly sent to the vessel.
2. Instructions for carrying out the alcohol test on board
3. Instructions for carrying out the drug test
4. Logging procedures
a) a log book is kept under the Master's responsibility, where the date, time, name of the seafarer, test readings and name and signature of the test responsible are recorded, every time an alcohol test is carried out:
b) a specific file is kept ashore for filing the drug tests results carried out by the recognised laboratories.
a) posters listing the effects of drug use and alcohol abuse are hung up at various points within the ship's living quarters;
b) posters containing the Company's policy in respect of drug and alcohol use and abuse are hung up at various points within the ship's living quarters.
6. Company Controls
The Company shall verify that the D&A policy is correctly implemented and that tests are regularly performed.
7. Distrubition and Consumption:
The possession, use, distribution or sale of alcohol is strictly prohibited according to rules of the Company Alcohol Policy.
8. Conduct of Alcohol Test:
During the practice of alcohol tests the following procedure must be followed:
The company security policy is an active and practical security management policy based on the general security awareness of all personel and a range of measures, including plans, procedures and guidelines, in order to safeguard company crew, other employees, visitors, ships and cargoes from terrorist, piratical or other criminal acts.
It is against company security policy to arm crew members.
M.R.C. Shipping, being fully aware of the requirements of the forthcoming ISPS Code, will:
The company is involved with technical, manning, safety management, ship building, chartering and cargo operations.
The structure of business term of the company;
As per company policy the main basic point is, to reach the top quality level enabling to compete with other companies. Therefore, company updates its records and raises and maintains the services under ISM conditions. There are some items which shows the purpose of the company to achieve.
To meet the above-mentioned objectives, it is essential that the company in particular the chartering department, is constantly informed of the customer’s needs and expectations.
Quality can be defined as the degree to which the customer’s expectations are fulfilled. The degree of need fulfilment can be drawn up as a bar chart illustrating the ratio of the need expressed to the need fulfilled.
The company will do its best to ensure that the customer receives the highest possible level of need fulfilment. It will also do its best ensure that the quality shortfall attributable to the company is as small as possible.
These goals are to be achieved through the company’s declared objectives, i.e;
The purchasing policy of the company is to ensure that when purchasing goods or services we employ suppliers who can always meet our needs and expectations.
Our relations with our suppliers must be characterized by mutual trust, understanding and honesty. Quality is the most important factor of any purchase, and is followed by the price to quality ratio. However, attention must always be paid to the delivery time.
The following rules must be applied to attain the above:
· Give our suppliers comprehensive information about our standards.
· Make it clear that quality is the major factor in our relations.
· Make clear our requirements regarding the product and the associated service.
· Carry out evaluation of the suppliers' ability to deliver.
· Carry out spot checks on price and quality.
· Give notification of approaching purchases as soon as possible.
· Inform the supplier of delivery irregularities as soon as possible.
· Stimulate the exchange of relevant experience through personal visits, etc.
· Keep our side of all agreements.
We must make certain demand to our suppliers and subsequently monitor the degree of compliance.
· Deliver on time the agreed quantities of goods which match with our specifications.
· Organise overseas deliveries without involving the company in burdens on paperwork, custom formalities etc.
· Solve problems connected to delivery errors quickly and efficiently.
· Give notification of delivery irregularities in good time.
· Show willingness to collaborate with us to ensure efficient order and delivery procedures.
· Consider our partners as long-term partners and give good service.
The policy for company's book-keeping is as follows:
· The accounting system must be kept up to date.
· The accounts must be kept in accordance with the book-keeping laws, the statutory order for book-keeping, the annual accounts' law and other legislation related to book-keeping procedures.
· The accounting system must contain the controls and balances necessary to ensure that the accounting system is safe and is carried out in accordance with good accounting practice.
· The information supplied by the accounting system about the company's business and financial circumstances must be as accurate and comprehensive as possible.
· It must be possible to trace all entries from the original voucher to the final entry in the annual accounts and back again.
· End of the years, account consultant checks all the account movements in year and summarize the balance of company.
Mrc Denizcilik Turizm ve Petrol Ürünleri Ticaret Ltd. Şti. and its Senior Management are fully committed to a ZERO TOLERANCE policy ensuring that the waters on which its ships operate are protected from pollution and continuously strive to identify and correct any conditions perceived to be unsafe and hazardous to the environment.
Mrc Denizcilik Turizm ve Petrol Ürünleri Ticaret Ltd. Şti. is committed to conducting its business with integrity and in accordance with all international, national and local laws and other requirements to which its business activities are subject.
Pollution of the environment by a ship can be caused in a number of ways both as a result of system failure and of human error.
Mrc Denizcilik Turizm ve Petrol Ürünleri Ticaret Ltd. Şti. is committed to preventing both sources of error through a planned maintenance program and a program of education and training of staff, and through implementation of a set of procedures in accordance with its Safety Management System.
The objective of the Company is to prevent pollution of the environment from the following sources related to the aspects of its operations:
Mrc Denizcilik Turizm ve Petrol Ürünleri Ticaret Ltd. Şti. shall achieve this objective by maintaining, implementing, and monitoring relevant SMS procedures and operational instructions.
The company's safety policy is to prevent accidents and work-related illnesses among the company's employees. This aim is to be achieved by ensuring:
· that working conditions are totally secure as regards health and safety.
· that dangerous chemicals and materials are used only in accordance with procedures and methods that effectively protect employees against accidents and illness.
· that the established safe limits for exposure to, for example, noise, cold, dust and steam are followed.
· that all employees have received proper instruction in safety procedures.
· that machines, tools and other technical aids are in good working order and used in a sensible manner as regards health and safety.
· that safety shoes are always worn for work on deck.
· that safety helmets are always worn outside accommodation and engine room.
· that during loading / unloading procedures, personal safety equipment is always used appropriately with regard to the product on board.
· that safety meetings are held regularly.
The company's smoking policy is to ensure that nobody ever smokes in an area where flammable gasses can appear.
Our aims are as follow:
These above items are coordinated with the logistic ranks on board and check the clerks as per company policy.
The IT policy of the company is to ensure that we always are in front with regard to informa-tion technology and to protect both company's investment in Information Technology, and the privacy and integrity of data.
To reach these goals we are committed to the following:
Maintain a working knowledge of the electronic business processes.
M.R.C. DENİZCİLİK (hereinafter called the ‘Company’) is specialised in the management of chemical and product tankers where highly trained staff is needed for the safe operation of the ships. The Company believes that both the ship and office personnel need tobe trained in accordance with the regulations and continuosly developing technology.
The Company is well aware of the fact that having the required certificates and licenses does NOT necessarily mean that the person is suitable for the position mentioned in his license. Provided that the person has been found in compliance with the company manning policy, he is given a complete training prior to joining the vessel and then this training is supported by the basic and specific training given on board. The training at the office on the safety management system of the Company also forms a part of the specific training of the seaman.
The Company is very eager to follow the new regulations governing the tanker shipping business and provide training to its staff accordingly. It is a part of the Company’s policy that publications giving information regarding the developments in tanker shipping are received regularly by the head office.
The Company encourages its office staff to visit the vessels and give refreshing training lectures. The Company even requires its office to staff and the Master of the vessel to give training programs beyond the minimum requirements should they deem necessary.
The Company believes that only highly trained personnel can be aware of the environmental safety. The Company strictly requires its personnel to follow the Company Environmental and Safety Policy.
In simple words the Company aims no accidents, no pollution and no injury by implementing this policy.
The effective implementation of the policy is regularly reviewed to make sure that the objectives are achieved and the procedures are effective and suitable.
M.R.C. DENİZCİLİK (hereinafter called the ‘Company’) is a continuously growing company specialised in the management of chemical and oil tankers. The Company aims to keep its fleet consisting of new modern tankers. In this respect the Company considers building new tankers at yards that have an established experience base in tanker building. The Company is well aware of the fact that building tankers with double hull is crucial for environmental protection. As a principle, the Company strictly complies with the regulations regarding new buildings and is very eager to use the latest technology for such buildings. As the Company already has a good level of knowledge of new buildings, It even searches and applies new techonologies to contribute to the environmental protection
The Company is very strict on building tankers that exactly fit to its very specific needs, therefore It usually modifies the yard design or in some cases It may accept a design without any modification. In both cases the Company shows utmost diligence for site supervision and for the approval of the plans. The Company may seek external assistance for the approval of the yard calculations.
It is the Company’s principle to have a total control during the building of the tanker at all times. The Company always maintains a sufficient number of technical personnel for this purpose. For work where specialist assistance is needed, the Company always employs specialists which are well known to the market. The Company is also well aware of the fact that specialist areas supervision requires more attention and diligence. The Company motivates its staff for such a work.
The Company employs ship staff well in advance for the new buildings. It employs ship’s senior officers about two months before the delivery of the vessel and the remaining personnel join the vessel 2-4 weeks before the delivery of the vessel. As the ship staff’s experience is very important for the safe and easy operation of the ships, the Company seeks information from the sea staff operating on Company fleet. The senior officers on board are also involved in the site supervision up to their capacity.
The Company works with the first class suppliers for the construction of the tankers and aims to have good relationships with such parties. Detailed records of previous correspondence is maintained for this. Opinions of the ship staff about the equipment which has direct effect on the operation of the vessels are always required at least verbally by the Company.
Documentation control is crucially important for new buildings. The Company makes every arrangement to make sure that all the documentation regarding a new building is received from the parties involved.
The effective implementation of theCompany’s policy is regularly reviewed in order to ensure that the objectives are achieved and the procedures and instructions are suitable and effective.
The company aware of the importance, from the economic and environmental points of view, of the need to reduce, as far as possible, the fuel consumption of ships.
By practising energy conservation the quantity of energy used is reduced while achieving a similar outcome of end use. This practice may result in increase of financial capital and environmental value.
Masters should instill in all those under their command the importance and necessity of maintaining the level of fuel reductions already instigated and, perhaps more importantly, of continually looking at other areas of a ship's operation where potential fuel cost savings could realistically be achieved.
The safety of ship and personnel must always take priority over fuel conservation. Any measures taken must only be introduced after careful assessment has confirmed that there will be no adverse impact upon safety of operations.Modifications to machinery or plant for fuel conservation purposes must not be undertaken without prior approval from us.
Energy conservation an important part of the debate global over climate change and the replacement of non-renewable resources with renewable energy.
It is the our policy to conserve energy, thus preserving resources and reducing expenses. It is a policy to do predictive maintenance of all fuel consumers and to use genuine spare parts while overhauling ships machinery.
The company’s Energy Conservation Policy applies to all aspects of operation and includes all technical, operational and organizational personnel.